GENERAL INSTITUTIONAL INFORMATION
Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
(1) The right to inspect and review the student’s education records within 45 days of the day the Institute receives a request for access. A student should submit to the Director of Education a written request that identifies the record(s) the student wishes to inspect. The Director of Education will make arrangements for access and notify the student of the time and place where the records may be inspected
(2) The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the Institute to amend a record should write the Director of Education, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the Institute decides not to amend the record as requested, the Director of Education will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to provide written consent before the Institute discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The Institute discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the Institute in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the Institute has contracted as its agent to provide a service instead of using Institute employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Advisory Committee; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educa¬tion record in order to fulfill his or her professional responsibilities for the Institute.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Institute to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the Institute, with certain exceptions, obtain student written consent prior to the disclosure of personally identifiable information from education records. However, the Institute may disclose appropriately designated “directory information” without written or authorized electronic consent, unless you have advised the Institute to the contrary in accordance with Institute procedures. The Institute has designated the following information as directory information:
Participation in officially recognized activities
Degrees, honors and awards received
Place of birth
Major field of study
Dates of Attendance
Requests to have directory information about you withheld should be submitted in writing to :
Aveda Institute Chapel Hill
Attn: Director of Education
201 S Estes Dr
Chapel Hill, NC 27514
Notice of Cancellation and Refund
Enrollment can be terminated by written notice from one party to the other. Said notice of cancellation must be in writing and shall be mailed, postage prepaid, either registered or certified mail, return receipt requested, to the other party or delivered to the other party in person. The refund policy is as follows:
- If a student’s application is rejected by the school, or if he/she cancels enrollment within three (3) business days of signing the enrollment contract, all monies collected by the school shall be refunded, whether or not the student has begun the course of instruction.
- If a student cancels his/her enrollment after three (3) business days of signing the enrollment contract, but before the student begins the course of instruction, he/she is entitled to a refund of all monies paid to the school less the registration fee of $100.00.
- If a course is cancelled by the school subsequent to a student’s enrollment, and before instruction in the course has begun, the school will provide a full refund of all monies paid.
- If the school cancels the course and ceases to offer instruction after the student has enrolled and instruction has begun, the school shall at its option (a) provide a pro-rata refund to the student if the student transfers to another school based on the hours accepted by the receiving school; or (b) provide completion of the course; or (c) participate in a Teach-Out Agreement; or (d) provide a full refund of all monies paid.
- If, for any reason, the school is permanently closed, and no longer offers instruction after a student has enrolled and instruction has begun, the school shall, at its option: (a) provide a pro-rata refund; or (b) participate in a Teach-out Agreement.
- If either party cancels the enrollment contract after the student begins class and after three (3) business days of signing the enrollment contract, the school will keep the registration fee, technology access fee, the charges for program tools, equipment & supplies (as those items become the property of the student), and the applicable tuition amount as determined pursuant to the following schedule:
PERCENTAGE LENGTH COMPLETED TO TOTAL LENGTH OF PROGRAM AMOUNT OF TOTAL TUITION OWED TO SCHOOL 0.01% to 4.9% 20% 5.0% to 9.9% 30% 10.0% to 14.9% 40% 15.0% to 24.9% 45% 25.0% to 49.9% 70% 50% and over 100%
The refund calculation is based upon the student’s scheduled hours as of the determination date. Any refund due to the student is calculated based upon the student’s last date of attendance. The refund calculation does not apply to a student whose date of withdrawal occurs after such student has completed 50% of the scheduled length of the program for which the student has been charged. At this point, the Student will be charged 100% of all tuition fees and other incurred expenses.
Any monies due to the applicant or student shall be refunded within 45 days of the official withdrawal date or the date the School determines that the student has withdrawn. The official withdrawal date is determined by the postmark date on the written notification, or the date said information is delivered to the school in person. The school will consider the student withdrawn if the student does not attend class for 14 consecutive days or notify the school of his/her intention to withdraw. The withdrawal date is determined by the last day attended, as evidenced by attendance records. All miscellaneous costs which have not yet become due will be void.
If the student does not return or call from his/her leave of absence by the date of his/her expected return, that student shall be considered terminated. For students on an approved leave of absence, the date of withdrawal determination shall be the earlier of the scheduled date of return from the leave of absence or the date the student notifies the school that the student will not be returning. The date of withdrawal shall be the student’s last day of attendance, as evidenced by attendance records.
Expect for those students whose applications are rejected, or who cancel enrollment within three (3) business days of signing the enrollment contract, the school shall impose an administrative fee of $150 for all students who terminate their enrollment prior to completing their course of instruction. Note that the school’s institutional refund policy applies after any applicable return of federal Title IV funds.
If the student is terminated or withdrawn from the school, the school shall inform the student of any balance owed to the school. Unless otherwise documented as part of an approved payment plan between the student and the school, beginning 30 days after the date the student is informed of a balance due the student shall be assessed a monthly late payment penalty equal to 1.5% computed upon the amount due to the school.
The school is committed to using ethical business practices in connection with any collection efforts. Collection correspondence shall reference the school’s cancellation and refund policies set forth in the enrollment contract. In the event that the enrollment contract is sold or discounted to a third party, such third party shall be required to comply with the cancellation and refund policy set forth herein. In certain situations where mitigating circumstances are in evidence, the school may, in its sole discretion, provide a refund that exceeds this refund policy.
The Federal Return of Title IV funds formula (“R2T4”) dictates the amount of Federal Title IV aid that must be returned to the federal government or the lending institution by the Institute and/or the student. The R2T4 formula is applicable to an eligible student receiving federal aid when that student withdraws or is terminated from the Institute.
A student’s withdrawal date is used to calculate the percentage of the payment period completed and is always the student’s last date of attendance/clocked hours. The date of determination is the earlier of:
- The date the student notifies the Institute of the student’s withdrawal or the date of the student’s withdrawal, whichever is later.
- The Institute terminates the student’s enrollment as provided in the Enrollment Agreement.
- If a student does not return or call from the student’s leave of absence by the student’s expected return, the student shall be considered terminated.
- If the student unofficially withdrew, the 14th calendar day of consecutive absence from the Institute.
The amount of Title IV funds earned by the student is based upon the length of time the student is scheduled to complete in the payment period. The percentage of Title IV aid earned is equal to the percentage of the payment period that was completed as of the withdrawal date if this occurs on or before 60% of the payment period has been completed. After 60% of the payment period has been scheduled to be complete, 100% of the Title IV funds are earned. The percentage that has not been earned is calculated by subtracting the percentage of Title IV aid earned from 100%.
The percentage of the payment period completed is calculated by the number of clock hours the student was scheduled to complete in the payment period as of the withdrawal date divided by the total number of clock hours in the payment period.
The amount to be returned is calculated by subtracting the amount of Title IV assistance earned from the amount of Title IV aid that was or could have been disbursed as of the withdrawal date.
If a student has earned more Title IV funds than have been disbursed, the Institute must offer the amount of earned funds as a post-withdrawal disbursement.
Post-withdrawal disbursements may be offered from Pell Grant funds first if eligible. If there are current educational costs due the Institute at the time of withdrawal, a Pell Grant post-withdrawal disbursement will be credited to the student’s account. Any Pell Grant funds in excess of current educational costs may be offered to the student if eligible. Any federal loan program funds due in a post-withdrawal disbursement must be offered to the student and the Institute must receive the student’s permission before crediting their account.
The following Title IV refund distribution is used for all Financial Aid students due a refund:
- Unsubsidized Direct Stafford Loan
- Subsidized Direct Stafford Loan
- Federal Direct Parent PLUS Loan
- Federal Pell Grant
- Federal Supplemental Opportunity Grant
- Other Title IV assistance
Any unearned Title IV funds must be returned to the appropriate program within 45 days of the date of determination. Any unearned funds that have not yet been disbursed to the student must be offered to the student within 30 days of the date of determination if not applied directly to the student’s account.
The statute requires that a student is responsible for all unearned Title IV program assistance that the Institute is not required to return. This is determined by subtracting the amount returned by the Institute from the total amount of unearned Title IV funds to be returned.
The Aveda Institute Chapel Hill is an accredited cosmetology school with the National Accrediting Commission of Career Arts & Sciences, 3015 Colvin Street, Alexandria, VA 22314. Tel 703-600.7600 Web www.naccas.org
Aveda Institute Chapel Hill is operated by Nurtur North Carolina LLC.Our faculty is a skilled team of experienced instructors with knowledge of classic and contemporary techniques. Instructors have met program licensing requirements and are trained in all aspects of hair, skin and nail esthetics, body care and related subjects.The Aveda Institute Chapel Hill is a cosmetology and esthetics school approved and licensed by the North Carolina State Board of Cosmetic Art Examiners, 1201 Front Street, Suite 110, Raleigh, NC 27609. Tel 919.733.4117. Web www.nccosmeticarts.com.
All Aveda Institute Chapel Hill students, faculty and staff must comply with copyright laws and the provisions of licensing agreements that apply to software. Unauthorized distribution of copyrighted material, including unauthorized peer- to-peer file sharing, may subject the student, faculty and/or staff member to civil and criminal liabilities.Aveda Institute Chapel Hill will cooperate fully with any investigation by public authorities related to the unauthorized distribution of copyrighted material. Students, faculty and/or staff found guilty will be subject to the full extent of fines and penalties imposed, as well as facing disciplinary action from the Institute.
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.
COSMETOLOGY PROGRAM TEXTBOOK:
- Pivot Point Cosmetology Fundamentals (Student Study Guide, English) – $82.80 – Warehouse Code: FUNCSSG, Copyright 2016, Edition 1, ISBN: 978-1-940593-52-4, Soft Cover
ESTHETICS PROGRAM BOOKS:
- Salon Fundamentals Esthetics (Course Book, English) – $94.50 – Warehouse Code: SF02V2T, Copyright 2004,2009, Edition 1,2, ISBN: 978-0-9742723-1-3, Soft Cover
- Salon Fundamentals Esthetics (Student Study Guide, English) – $73.00 – Warehouse Code: SF02V2SSG, Copyright 2004,2009, Edition 1,2, ISBN: 978-0-9742723-7-5, Soft Cover
- Salon Fundamentals Esthetics (Exam Preparation Book, English) – $41.40 – Warehouse Code: SF02V2LEP, Copyright 2004,2009, Edition 1,2, ISBN: 978-0-9742723-6-8, Soft Cover
Durham Technical Community College:
Students may take courses to prepare for the battery of official GED tests. Courses are offered in traditional classroom and lab settings as well as online. In some settings, students are able to work at their own pace. Students must pay a one-time fee of $25 before taking the official GED tests.
Prospective students entering ABE, AHSD, and GED classes must attend a structured orientation that consists of a series of two-week workshops. Placement testing is included as part of the orientation process.
Durham Tech also has testing locations in Chapel Hill and Hillsborough, or you can take the test completely online.
For more information review the Workshop Schedule:
Call: 919-536-7218, ext. 3003.
Durham Tech Main Campus
1637 East Lawson Street, Durham, NC
Wake Technical Community College:
Wake Tech offers Pre-GED courses and GED testing at dozens of Wake County middle schools, high schools, community centers, and churches. Some locations offer free childcare. You may also choose to study for and take the GED Exam completely online. Courses and materials are free, but registration in person is required at the Adult Education center address listed below and there is a charge for the final examination.
Visit: Adult Education Center Annex (AECX)
2431 Crabtree Boulevard, Raleigh, NC 27604
Alamance Community College:
Persons interested in taking the GED tests must first complete a Student Success Orientation to determine if they are ready or need some preparatory coursework. Prep courses and materials are free, but test charge is $7.50 per exam. Alamance Community College offers courses and testing on main campus in Graham, NC, the Burlington Adult Education Center, over 60 churches and sites in Alamance County, or online.
Main Campus – Alamance Community College
1247 Jimmie Kerr Road, Graham, NC 27253
HEALTH AND SAFETY
The Aveda Institute Chapel Hill believes that it is very important to provide a safe environment for all of its students and Team Members. Substance abuse, while at work, school or otherwise, seriously endangers the safety of students and Team Members, as well as the general public, and creates a variety of problems including increased theft, decreased morale, decreased productivity, and a decline in the quality of services provided. It is also our Policy to prevent the use and/or presence of these substances in the school. The Aveda Institute Chapel Hill will strive to provide an environment conducive to making conscientious and healthy decisions when students are faced with difficult choices associated with the use of legal and illegal drugs.
It is a violation of school policy for any student to:
- Use illegal drugs or misuse prescription drugs;
- Misuse alcohol;
- Possess, trade, manufacture, distribute, dispense, buy or offer for sale alcohol, illegal and/or prescription drugs while on duty, during break periods, or on school property;
- Arrive or return to school intoxicated from use of illegal drugs, misused prescription drugs or alcohol;
- Engage in the use of illegal drugs, misuse of prescription drugs or alcohol during school hours or while on school property (including parking lots);
- Use prescription drugs or non-prescription drugs that may affect the safety of the student or fellow students, and members of the public;
- Have tampered or attempted to alter or attempt to interfere with the testing procedure; or
- Otherwise has refused to be tested.
For the purpose of this Policy, a student is presumed to be under the influence of drugs and/or alcohol if a urine test, blood test or other scientifically acceptable testing procedures shows a forensically acceptable positive quantum of proof of drugs and/or alcohol usage.
Any student who is taking any prescription or non-prescription drug which might impair safety, performance, or any motor functions must advise his/her Instructor or an Institute Director before providing services under such medication.
Students are individually responsible for being aware of applicable laws, regulations, ordinances, and the Institute’s policy for complying with them. The Aveda Institute Chapel Hill will assist in that endeavor by providing current information on an ongoing basis to all students.
Drug & Alcohol Testing
Reasonable Suspicion Testing:
Reasonable suspicion testing will occur when an Instructor or an Institute Institute Director has reason to suspect that a student may be in violation of this Policy. The suspicion must be documented in writing within 24 hours of the event or prior to the release of the test findings. Reasonable suspicion testing may be based upon, among other things:
- Observed behavior, such as direct observation of drug/alcohol use or possession and/or the physical symptoms of drug and/or alcohol use;
- A pattern of abnormal conduct or erratic behavior;
- Arrest or conviction for a drug-related offense, or the identification of a student as the focus of a criminal investigation into illegal drug possession, use, or trafficking. The student is responsible for notification of the Aveda Institute Chapel Hill within five (5) business days, of any drug-related conviction;
- Information provided either by reliable and credible sources or independently corroborated regarding a student’s substance use; or
- Newly discovered evidence that the student has tampered with a previous drug or alcohol test.
Reasonable suspicion testing does not require certainty, but mere “hunches” are not sufficient to justify testing. To prevent this, all instructors will be trained in the recognition of drug and alcohol-related signs and symptoms. Testing may be for drugs or alcohol or both.
To ensure that illegal drugs and alcohol do not enter or affect the school, the Aveda Institute Chapel Hill reserves the right to search all vehicles, containers, lockers, or other items on school property in furtherance of this Policy. Individuals may be requested to display personal property for visual inspection upon the Institute’s request. Searches will be conducted only where the Aveda Institute Chapel Hill has reason to believe that the student has violated the Institute’s Policy. Failure to consent to a search or display of personal property for visual inspection will be grounds for discipline, up to and including termination from the program or denial of access to school premises. Searches of a student’s personal property will take place only in the student’s presence. All searches under this Policy will occur with the utmost discretion and consideration for the student involved. Individuals may be required to empty their pockets, but under no circumstances will a student be required to remove articles of clothing to be physically searched.
The Aveda Institute Chapel Hill holds all students accountable in terms of substance use but also supports getting help for students. Students who come forward voluntarily to identify that they have a substance problem will not be reprimanded. It is important for the student to come to an understanding regarding the extent of the problem in order to correct the problem and be able to avoid future usage in violation of the Institute’s Policy. This is required in order to correct the problem and be able to avoid violating the Institute’s Policy in the future. If the student is willing to actively engage in resolving the substance use problem, the Institute will refer the student to a Substance Abuse Professional for an assessment and possible outpatient counseling at the student’s expense. This leave will be conditioned upon receipt of reports from the treatment providers that the student is cooperating and making reasonable progress in the treatment program. The student will be permitted to return to school only if (s)he passes a drug /alcohol test and has satisfactory medical evidence that (s)he is fit for attendance.
This protection does not cover a student who confesses a problem after an incident or accident that requires a substance use test, or after being notified that a reasonable suspicion test is required.
Specimen Collection, Testing, and Results:
Testing shall be conducted by a trained collection person, who meets quality assurance and chain-of-custody requirements. A student who tests positive will be given an opportunity to explain the findings to the testing professional reviewing the test results. If it is proven the substances are medically necessary to the standards of the testing professional, the test result will be negative. A failure on the part of the student to provide such evidence will result in the issuance of a positive report.
All records of drug/alcohol testing will be stored separately and apart from the student’s general files. These records shall be maintained under lock and key at all times. Access is limited to designated officials. Those designated officials that shall have access to these records are charged with the responsibility of maintaining the confidentiality of these records.
Violation of this Policy will result in the student’s immediate termination. The student’s file will list the reason for termination as “a Major Standard Violation” as that term is defined in the Institute’s Student Handbook. Re-admittance may be considered after 60 days. To be considered for re-admittance, the student must provide proof of having satisfactorily attended treatment that is provided by a Substance Abuse Professional (SAP) and/or prescribed by a SAP and completed a drug and/or alcohol test, determined by which test was previously positive, with a negative test result. If the student is re-admitted, (s)he must complete the prescribed follow-up testing by the SAP or by law, as applicable, to continue attending the Aveda Institute Chapel Hill. Treatment and follow-up testing will be at the expense of the student. The Aveda Institute Chapel Hill may terminate a student who has entered a rehabilitation program for violations of the Drug Free School Policy or any other school policy in accordance with the procedures set forth in the Student Handbook.
All information, interviews, reports, statement memoranda and drug test results, written or otherwise, received by the Aveda Institute Chapel Hill as part of this drug testing program are confidential communications. Unless authorized by state laws, rules or regulations, the Institute will not release such information without a written consent form signed voluntarily by the person tested. Information on drug testing results will not be released unless such information or records are compelled by a court or a professional or occupational licensing board.
The Aveda Institute Chapel Hill reserves the right to alter or amend any portion of this policy at any time without prior notice. The Institute reserves the right to alter or modify this policy in a given situation depending on the totality of the circumstances. Time periods stated herein for the performance of any act or provision of any notice by the Institute are for guidance only and failure of the Aveda Institute Chapel Hill to strictly meet any time frame provided herein shall not preclude the Institute from taking any action provided herein. Under no circumstances shall failure to perform any act within the time frames herein excuse or relieve any student from his or her obligations, act to nullify any positive test, or relieve any student from the consequences of any positive test, or any other violation of this Policy.
Aveda Institute Chapel Hill does not require vaccinations for admission into our programs. Anyone interested in getting more information about vaccinations should contact their local public health department or consult with their health care provider.
STUDENT FINANCIAL ASSISTANCE
Any student that receives a conviction for any offense, during a period of enrollment for which the student was receiving Title IV, HEA program funds, under any federal or state law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan, or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)).
Title IV Aid – School Code of Conduct PolicyThe Aveda Institute Chapel Hill (AICH) strives to educate, counsel, and provide financial resources to all students so that they may achieve their higher-learning goals to be prepared for careers in the fields of cosmetology, esthetics and nail esthetics.
In compliance with the federal law, AICH officers, employees, and agents shall maintain exemplary standards of professional conduct in all aspects of carrying out his or her responsibilities, including all dealings with any entities involved in any manner in student financial aid, regardless of whether such entities are involved in a government sponsored, subsidized, or regulated activity.
Any AICH officers, employees and agents shall refrain from:
- Entering into any revenue-sharing arrangements with any lender.
- Soliciting or accepting any gift from a lender, guarantor, or servicer of education loans. For purposes of this prohibition, the term “gift” means any gratuity, favor, discount, entertainment, hospitality, loan, or other item having a monetary value of more than a de minimus amount.
- Accepting from any lender or affiliate of any lender any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
- Assigning, through award packaging or other methods, the borrower’s loan to a particular lender; or refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender or guaranty agency.
- Requesting or accepting from any lender any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to students in exchange for the institution providing concessions or promises regarding providing the lender with specified number of loans, volume, or a preferred lender arrangement for such loans.
- Requesting or accepting from any lender any assistance with call center staffing or financial aid office staffing.
- Receiving anything of value from the lender, guarantor, or group of lenders or guarantors for any employee who is employed in the financial aid office, or who otherwise has responsibilities with respect to education loans or other student financial aid, and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, except that the employee may be reimbursed for reasonable expenses incurred in serving on such advisory board, commission, or group.
Any AICH officers, employees or agents pledges to diligently:
- Help students seek, obtain, and make the best use of all financial resources available and provide services that do not discriminate on the basis of race, religion, color, financial status, sex, ethnic origin, age, veteran status or sexual orientation.
- Respect and protect the confidentiality the students records and of the economic circumstances of the student and student’s family. Information will be released only on the written consent of the student and/or student’s family, and all policies and procedures shall protect the student’s right of privacy.
- Commit to the highest level of ethical behavior and refrain from conflict of interest or the perception thereof.