Columbus Consumer Information

GENERAL INSTITUTIONAL INFORMATION

Course Catalog
FERPA

Notification of Rights under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

(1) The right to inspect and review the student’s education records within 45 days of the day the Institute receives a request for access. A student should submit to the Director of Education a written request that identifies the record(s) the student wishes to inspect. The Director of Education will make arrangements for access and notify the student of the time and place where the records may be inspected

(2) The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the Institute to amend a record should write the Director of Education, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the Institute decides not to amend the record as requested, the Director of Education will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3) The right to provide written consent before the Institute discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The Institute discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the Institute in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the Institute has contracted as its agent to provide a service instead of using Institute employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Advisory Committee; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educa¬tion record in order to fulfill his or her professional responsibilities for the Institute.

(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Institute to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the Institute, with certain exceptions, obtain student written consent prior to the disclosure of personally identifiable information from education records. However, the Institute may disclose appropriately designated “directory information” without written or authorized electronic consent, unless you have advised the Institute to the contrary in accordance with Institute procedures. The Institute has designated the following information as directory information:

Student’s name
Participation in officially recognized activities
Address
Telephone listing
E-mail address
Photograph
Degrees, honors and awards received
Place of birth
Major field of study
Dates of Attendance
Enrollment status

Requests to have directory information about you withheld should be submitted in writing to :

Aveda Institute Columbus
Attn: Director of Education
1618 Neil Avenue
Columbus, OH 43201

ADA POLICY

The Aveda Institute Columbus does not discriminate in admission or access to our program on the basis of age, race, color, sex, disability, religion, sexual orientation, financial status, veteran status or national origin.

If you would like to request academic adjustment or auxiliary aids, please contact the Institute’s Section 504 Compliance Coordinator, Mr. Ed Stange. You may contact Mr. Stange at 1618 Neil Avenue, Columbus, Ohio 43201, phone 614-291-2421 ext. 1605, email estange@avedacolumbus.com.  You may request academic adjustments or auxiliary aids at any time.

Applicants who are persons with disabilities, as defined in paragraph 104.3(j)(1)(i) of the regulation under Section 504 of the Rehabilitation Act of 1973, may apply for admittance into the program. The Institute will work with the applicant or student to provide necessary academic adjustments and auxiliary aids and services unless a particular adjustment would alter or waive essential academic requirements; fundamentally alter the nature of a service, program or activity; or result in undue financial or administrative burdens considering the Institute’s resources as a whole.

Any qualified individual with a disability requesting an accommodation or auxiliary aid or service should follow this procedure:

  1. Notify Mr. Stange, the Institute’s Section 504 Compliance Coordinator, of the type of accommodation needed, date needed, documentation of the nature and extent of the disability, and of the need for the accommodation or auxiliary aid. Requests should be submitted in writing unless you cannot provide the request in writing, in which case the Institute would accept a verbal request.  You may contact Mr. Stange at 1618 Neil Avenue, Columbus, Ohio 43201, phone 614-291-2421 ext. 1605, email estange@avedacolumbus.com.
  2. Mr. Stange will schedule a time to meet with you after receiving your request for accommodation.  The purpose of this meeting is to help ensure that the Institute is obtaining adequate information and understanding of your individual needs.
  3. Mr. Stange will review the request and provide you with a written determination as soon as practically possible but in no event more than two weeks after receiving the request.
  4. If you would like to request reconsideration of the decision regarding your request, please contact the Institute’s Human Resources Manager within 15 days of the date of the response.  Please provide a statement of why and how you think the response should be modified.  Statements may be submitted to the Institute’s Human Resources Manager by email at mcollins@nurturaveda.com, or by mail to Meg Collins, Human Resources Manager, Aveda Institute Columbus, 6279 Tri-Ridge Blvd., Suite 250, Loveland, Ohio 45140.  You may contact the Human Resources Manager by phone at 513-576-9333 or 614-732-0677.

Discrimination Grievance Procedure

The Aveda Institute Columbus (the “Institute”) has adopted the following Grievance Procedure for addressing complaints of discrimination under Section 504 of the Rehabilitation Act of 1973.  A person is not required to use this procedure and may instead file a complaint directly with the U.S. Department of Education’s Office for Civil Rights, 1350 Euclid Avenue, Suite 325, Cleveland, OH 44115:

Step 1: A person who believes that he/she has been discriminated against by the Institute is encouraged, but is not required, to discuss the matter informally with the Director, Mr. Ed Stange, 1618 Neil Avenue, Columbus, Ohio 43201, phone 614-291-2421 ext. 1605, email estange@avedacolumbus.com.  If the Director is the subject of the complaint, the grievant may, instead, contact the Institute’s President, who will appoint another administrator to discuss the matter.  The person receiving the complaint shall verbally convey his/her findings to both the person who alleged the violation and the person who is the subject of the complaint within 10 business days.

Step 2: If the informal Step 1 process does not resolve the matter, or if the grievant does not wish to use the informal procedures set forth in Step 1, a written complaint may be submitted to the Institute’s Section 504 Coordinator who will investigate the complaint.  [NOTE: if the Section 504 Coordinator is the subject of the complaint, the complaint should be submitted to the Institute’s President who will appoint another administrator to conduct the investigation].  The complaint shall be signed by the grievant and include 1) the grievant’s name and contact information; 2) the facts of the incident or action complained about; 3) the date of the incident or action giving rise to the complaint; 4) the type of discrimination alleged to have occurred; and 5) the specific relief sought.  Names of witnesses and other evidence as deemed appropriate by the grievant may also be submitted.  An investigation of the complaint will be conducted within 10 business days following the submission of the written complaint.  The investigation shall include an interview of the parties and witnesses, a review of the relevant evidence, and any other steps necessary to ensure a prompt and thorough investigation of the complaint.  A written disposition of the complaint shall be issued within 10 business days of completion of the investigation, unless a specific written extension of time is provided to the parties.  Copies of the disposition will be given to both the grievant and the person who is the subject of the complaint.  If discrimination or harassment was found to have occurred, the disposition will include the steps that the Institute will take to prevent recurrence of any discrimination or harassment and to correct its discriminatory effects on the grievant and others, if appropriate.

Step 3: If the grievant wishes to appeal the decision in Step 2 above, he/she may submit a signed, written appeal to the Institute’s President within 10 business days after receipt of the written disposition.  The Institute President or his designee shall respond to the complaint, in writing, within 10 business days of the date of the appeal. Copies of the response shall be provided to both the grievant and the person who is the subject of the complaint.

The Institute hereby provides assurance that it strictly prohibits any form of retaliation against persons who utilize this Grievance Procedure.  If you have questions regarding these procedures or desire to file a complaint, please contact the Institute’s Section 504 Coordinator:

Ed Stange
Institute Director
1618 Neil Avenue
Columbus, Ohio 43201
614-291-2421, ext. 1605
sshelton@avedacolumbus.com

Student Diversity
Student Cancellation & Refund Policy

Notice of Cancellation and Refund

A student’s enrollment can be terminated by written notice from one party to the other. Said notice of cancellation must be in writing and shall be mailed, postage prepaid, either registered or certified mail, return receipt requested, to the other party at the address set forth in the student’s Enrollment Agreement or delivered to the student or the Director of Education in person. The refund policy is as follows:

  1. If a student’s application is rejected by the school or if he/she cancels enrollment within three business days from the execution of an Enrollment Agreement, all monies collected by the school shall be refunded, whether or not the student has begun the course of instruction.
  2. If a student cancels his/her enrollment after three business days from the execution date of an Enrollment Agreement, but before the student begins the course of instruction, he/she is entitled to a refund of all monies paid to the school less the registration fee of $200.00.
  3. If a course is canceled by the school subsequent to a student’s enrollment, and before instruction in the course has begun, the school will provide a full refund of all monies paid.
  4. If, for any reason, the school is permanently closed and no longer offers instruction after a student has enrolled, the student shall be entitled to a pro-rata refund of tuition. The student’s name and amount of pro-rata refund shall be submitted to the school’s accrediting agency.
  5. If either party cancels an Enrollment Agreement after the student begins class and after three business days of signing an Enrollment Agreement, the school will keep the registration fee, the student kit fee (as the kit becomes the property of the student) and the applicable tuition amount as determined pursuant to the following schedule:
    PERCENTAGE LENGTH COMPLETED TO TOTAL LENGTH OF PROGRAM AMOUNT OF TOTAL TUITION OWED TO SCHOOL
    0.01% to 4.9% 20%
    5.0% to 9.9% 30%
    10.0% to 14.9% 40%
    15.0% to 24.9% 45%
    25.0% to 49.9% 70%
    50% and over 100%

     

  6. The refund calculation is based upon the student’s scheduled hours as of the determination date. Any refund due to the student is calculated based upon the student’s last date of attendance. The refund calculation does not apply to a student whose date of withdrawal occurs after such student has completed 50% of the scheduled length of the program for which the student has been charged. At this point, the student will be charged 100% of all tuition fees and other incurred expenses.
  7. Any monies due to the applicant or student shall be refunded within 45 days of the official withdrawal date or the date the school determines that the student has unofficially withdrawn. The official withdrawal date is determined by the postmark date on the written notification, or the date said written notice is delivered to the school in person. All miscellaneous costs which have not yet become due will be void.
  8. The school will consider the student withdrawn if the student does not attend class for 14 consecutive days or notify the school of his/her intention to withdraw. The withdrawal date is determined by the last day attended, as evidenced by attendance records.
  9. If a student does not return or call from his/her leave of absence by the date of his/her expected return, that student shall be considered terminated. For students on an approved leave of absence, the date of withdrawal determination shall be the earlier of the scheduled date of return from the leave of absence or the date the student notifies the school that the student will not be returning. The date of withdrawal shall be the student’s last day of attendance, as evidenced by attendance records.
  10. Unless the student’s application is rejected, or the student cancels his/her enrollment within three business days of signing an Enrollment Agreement, the school shall charge a reasonable administrative fee of $150 in connection with the student’s termination of his/her enrollment.
  11. If the student is terminated or withdrawn from the school, the school shall inform the student of any balance owed to the school. The school is committed to using ethical business practices in connection with any collection efforts. Collection correspondence shall reference the school’s cancellation and refund policies set forth in this Policy. In the event that a student’s Enrollment Agreement is sold or discounted to a third party, such third party shall be required to comply with the cancellation and refund policy set forth herein.
RETURN OF FEDERAL FINANCIAL AID

RETURN OF FEDERAL FINANCIAL AID

The Federal Return of Title IV funds formula (“R2T4”) dictates the amount of Federal Title IV aid that must be returned to the federal government or the lending institution by the Institute and/or the student. The R2T4 formula is applicable to an eligible student receiving federal aid when that student withdraws or is terminated from the Institute.

A student’s withdrawal date is used to calculate the percentage of the payment period completed and is always the student’s last date of attendance/clocked hours. The date of determination is the earlier of:

  • The date the student notifies the Institute of the student’s withdrawal or the date of the student’s withdrawal, whichever is later.
  • The Institute terminates the student’s enrollment as provided in the Enrollment Agreement.
  • If a student does not return or call from the student’s leave of absence within 72 hours of the student’s expected return, the student shall be considered terminated.
  • If the student unofficially withdrew, the day after the 14th calendar day of consecutive absence from the Institute.

The amount of Title IV funds earned by the student is based upon the length of time the student is scheduled to complete in the payment period. The percentage of Title IV aid earned is equal to the percentage of the payment period that was completed as of the withdrawal date if this occurs on or before 60% of the payment period has been completed. After 60% of the payment period has been scheduled to be complete, 100% of the Title IV funds are earned. The percentage that has not been earned is calculated by subtracting the percentage of Title IV aid earned from 100%.

The percentage of the payment period completed is calculated by the number of clock hours the student was scheduled to complete in the payment period as of the withdrawal date divided by the total number of clock hours in the payment period.

The amount to be returned is calculated by subtracting the amount of Title IV assistance earned from the amount of Title IV aid that was or could have been disbursed as of the withdrawal date.

If a student has earned more Title IV funds than have been disbursed, the Institute must offer the amount of earned funds as a post-withdrawal disbursement. Post-withdrawal disbursements may be offered from Pell Grant funds first if eligible. If there are current educational costs due the Institute at the time of withdrawal, a Pell Grant post-withdrawal disbursement will be credited to the student’s account. Any Pell Grant funds in excess of current educational costs may be offered to the student if eligible. Any federal loan program funds due in a post-withdrawal disbursement must be offered to the student and the Institute must receive the student’s permission before crediting their account.

The following Title IV refund distribution is used for all Financial Aid students due a refund:

  1. Unsubsidized Direct Stafford Loan
  2. Subsidized Direct Stafford Loan
  3. Federal Direct Parent PLUS Loan
  4. Federal Pell Grant
  5. Federal Supplemental Opportunity Grant
  6. Other Title IV assistance

Any unearned Title IV funds must be returned to the appropriate program within 45 days of the date of determination. Any unearned funds that have not yet been disbursed to the student must be offered to the student within 30 days of the date of determination if not applied directly to the student’s account.

The statute requires that a student is responsible for all unearned Title IV program assistance that the Institute is not required to return. This is determined by subtracting the amount returned by the Institute from the total amount of unearned Title IV funds to be returned.

NET PRICE CALCULATOR
ACCREDITATION, APPROVAL, AND LICENSURE

Accreditation, Approval and Licensure

The Aveda Institute Columbus is a cosmetology and esthiology/nail esthetics school approved and licensed by the Ohio State Board of Cosmetology, 1929 Gateway Circle, Grove City, OH 43123-9587 Tel.614.466.3834 Web www.cos.ohio.gov. The Aveda Institute Columbus is accredited with the National Accrediting Commission of Career Arts & Sciences (NACCAS), 4401 Ford Ave., Suite 1300, Alexandria, VA 22302 Tel. 703.600.7600 Web www.naccas.org. The Aveda Institute Columbus is a member of the American Association of Cosmetology Schools (AACS), Web www.beautyschools.org.

COPYRIGHT POLICY

Copyright Policy

All Aveda Institute Columbus students, faculty and staff must comply with copyright laws and the provisions of licensing agreements that apply to software. Unauthorized distribution of copyrighted material, including unauthorized peer- to-peer file sharing, may subject the student, faculty and/or staff member to civil and criminal liabilities.Aveda Institute Columbus will cooperate fully with any investigation by public authorities related to the unauthorized distribution of copyrighted material. Students, faculty and/or staff found guilty will be subject to the full extent of fines and penalties imposed, as well as facing disciplinary action from the Institute.Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.

TEXTBOOK INFORMATION

COSMETOLOGY PROGRAM TEXTBOOK:

  • Pivot Point Cosmetology Fundamentals (Student Study Guide, English) – $82.80 – Warehouse Code: FUNCSSG, Copyright 2016, Edition 1, ISBN: 978-1-940593-52-4, Soft Cover

ESTHETICS PROGRAM BOOKS:

  • Salon Fundamentals Esthetics (Course Book, English) – $94.50 – Warehouse Code: SF02V2T, Copyright 2004,2009, Edition 1,2, ISBN: 978-0-9742723-1-3, Soft Cover
  • Salon Fundamentals Esthetics (Student Study Guide, English) – $73.00 – Warehouse Code: SF02V2SSG, Copyright 2004,2009, Edition 1,2, ISBN: 978-0-9742723-7-5, Soft Cover
  • Salon Fundamentals Esthetics (Exam Preparation Book, English) – $41.40 – Warehouse Code: SF02V2LEP, Copyright 2004,2009, Edition 1,2, ISBN: 978-0-9742723-6-8, Soft Cover
GED INFORMATION

GED Information

Must be officially withdrawn from school and be 19 years of age or older. Exceptions to the age requirement may be granted—refer to www.ode.state.oh.us

How to apply for your GED test:

  1. Sign up for a SAFE account at the link below: https://safe.ode.state.oh.us/portal/signup/DL_Entry.asp
  2. Submit an online GED application along with $40.00 payment for test
  3. Check status of application through SAFE account (could be approved in as little as 24 hours)
  4. When application has been approved, call a preferred test center to schedule the test
  • Columbus City Schools Columbus, OH | (614) 365-5200
  • Eastland-Fairfield C&TS Groveport, OH | (888) 482-9643
  • SouthWestern Career Acad. Grove City, OH | (614) 801-3461
  • GED preparation materials are available in most public libraries, in many bookstores, in adult education centers (free classes), or on the Internet by doing a GED search. For more information about GED preparation, e-mail jgove@regents.state.oh.us.
  • Applicants who do not earn a GED may retake the test after the date printed on the score report they receive in the mail. It is important for applicants to be prepared when they retest, since they can only take the GED three times in any one calendar year. To issue an Ohio GED, the GED Office uses the highest sub-test scores earned on all GED tests taken beginning Jan. 1, 2002. Therefore, the highest score earned will remain the same or increase; it cannot be lowered.
  • The State GED Office is the only office that can issue an official GED transcript of scores earned on the Ohio GED. To order a transcript online—access your SAFE account. Complete a request form and attach the proper payment amount and send both items to the address shown on the form.
  • Ohio’s GED office is open Monday through Friday, from 8 a.m. to 5 p.m. Walk-in customers must check in at the ODE Security Desk by 4:15 p.m. The office is closed on state holidays.

HEALTH AND SAFETY

DRUG PREVENTION POLICY

Drug Prevention Policy

The Aveda Institute Columbus believes that it is very important to provide a safe environment for all of its students and Team Members. Substance abuse, while at work, school or otherwise, seriously endangers the safety of students and Team Members, as well as the general public, and creates a variety of problems including increased theft, decreased morale, decreased productivity, and a decline in the quality of services provided. It is also our Policy to prevent the use and/or presence of these substances in the school. The Aveda Institute Columbus will strive to provide an environment conducive to making conscientious and healthy decisions when students are faced with difficult choices associated with the use of legal and illegal drugs.

It is a violation of school policy for any student to:

  • Use illegal drugs or misuse prescription drugs;
  • Misuse alcohol;
  • Possess, trade, manufacture, distribute, dispense, buy or offer for sale alcohol, illegal and/or prescription drugs while on duty, during break periods, or on school property;
  • Arrive or return to school intoxicated from use of illegal drugs, misused prescription drugs or alcohol;
  • Engage in the use of illegal drugs, misuse of prescription drugs or alcohol during school hours or while on school property (including parking lots);
  • Use prescription drugs or non-prescription drugs that may affect the safety of the student or fellow students, and members of the public;
  • Have tampered or attempted to alter or attempt to interfere with the testing procedure; or
  • Otherwise has refused to be tested.

For the purpose of this Policy, a student is presumed to be under the influence of drugs and/or alcohol if a urine test, blood test or other scientifically acceptable testing procedures shows a forensically acceptable positive quantum of proof of drugs and/or alcohol usage.

Any student, who is taking any prescription or non-prescription drug, which might impair safety, performance, or any motor functions, must advise his/her Instructor or an Institute Director before providing services under such medication.

Students are individually responsible for being aware of applicable laws, regulations, ordinances, and the Institute’s policy for complying with them. The Aveda Institute Columbus will assist in that endeavor by providing current information on an ongoing basis to all students.

Drug & Alcohol Testing

 

Reasonable Suspicion Testing:

Reasonable suspicion testing will occur when an Instructor or an Institute Director of Education has reason to suspect that a student may be in violation of this Policy. The suspicion must be documented in writing within 24 hours of the event or prior to the release of the test findings. Reasonable suspicion testing may be based upon, among other things:

 

  • Observed behavior, such as direct observation of drug/alcohol use or possession and/or the physical symptoms of drug and/or alcohol use;
  • A pattern of abnormal conduct or erratic behavior;
  • Arrest or conviction for a drug-related offense, or the identification of a student as the focus of a criminal investigation into illegal drug possession, use, or trafficking. The student is responsible for notification of the Aveda Institute Columbus within five (5) business days, of any drug-related conviction;
  • Information provided either by reliable and credible sources or independently corroborated regarding a student’s substance use; or
  • Newly discovered evidence that the student has tampered with a previous drug or alcohol test.

 

Reasonable suspicion testing does not require certainty, but mere “hunches” are not sufficient to justify testing. To prevent this, all instructors will be trained in the recognition of drug and alcohol-related signs and symptoms. Testing may be for drugs or alcohol or both.

 

Reasonable Search:

To ensure that illegal drugs and alcohol do not enter or affect the school, the Aveda Institute Columbus reserves the right to search all vehicles, containers, lockers, or other items on school property in furtherance of this Policy. Individuals may be requested to display personal property for visual inspection upon the Institute’s request. Searches will be conducted only where the Aveda Institute Columbus has reason to believe that the student has violated the Institute’s Policy. Failure to consent to a search or display of personal property for visual inspection will be grounds for discipline, up to and including termination from the program or denial of access to school premises. Searches of a student’s personal property will take place only in the student’s presence. All searches under this Policy will occur with the utmost discretion and consideration for the student involved. Individuals may be required to empty their pockets, but under no circumstances will a student be required to remove articles of clothing to be physically searched.

 

Student Assistance:

The Aveda Institute Columbus holds all students accountable in terms of substance use but also supports getting help for students. Students who come forward voluntarily to identify that they have a substance problem will not be reprimanded. It is important for the student to come to an understanding regarding the extent of the problem in order to correct the problem and be able to avoid future usage in violation of the Institute’s Policy. This is required in order to correct the problem and be able to avoid violating the Institute’s Policy in the future. If the student is willing to actively engage in resolving the substance use problem, the Institute will refer the student to a Substance Abuse Professional for an assessment and possible outpatient counseling at the student’s expense. This leave will be conditioned upon receipt of reports from the treatment providers that the student is cooperating and making reasonable progress in the treatment program. The student will be permitted to return to school only if (s) he passes a drug /alcohol test and has satisfactory medical evidence that (s) he is fit for attendance.

This protection does not cover a student who confesses a problem after an incident or accident that requires a substance use test, or after being notified that a reasonable suspicion test is required.

 

Specimen Collection, Testing, and Results:

Testing shall be conducted by a trained collection person, who meets quality assurance and chain-of-custody requirements. A student who tests positive will be given an opportunity to explain the findings to the testing professional reviewing the test results. If it is proven the substances are medically necessary to the standards of the testing professional, the test result will be negative. A failure on the part of the student to provide such evidence will result in the issuance of a positive report.

All records of drug/alcohol testing will be stored separately and apart from the student’s general files. These records shall be maintained under lock and key at all times. Access is limited to designated officials. Those designated officials that shall have access to these records are charged with the responsibility of maintaining the confidentiality of these records.

 

Disciplinary Action:

Violation of this Policy will result in the student’s immediate termination. The student’s file will list the reason for termination as “a Major Standard Violation” as that term is defined in the Institute’s Student Handbook. Re-admittance may be considered after 60 days. To be considered for re-admittance, the student must provide proof of having satisfactorily attended treatment that is provided by a Substance Abuse Professional (SAP) and/or prescribed by a SAP and completed a drug and/or alcohol test, determined by which test was previously positive, with a negative test result. If the student is re-admitted, (s) he must complete the prescribed follow-up testing by the SAP or by law, as applicable, to continue attending the Aveda Institute Columbus. Treatment and follow-up testing will be at the expense of the student. The Aveda Institute Columbus may terminate a student who has entered a rehabilitation program for violations of the Drug Free School Policy or any other school policy in accordance with the procedures set forth in the Student Handbook.

 

Confidentiality:

All information, interviews, reports, statement memoranda and drug test results, written or otherwise, received by the Aveda Institute Columbus as part of this drug testing program are confidential communications. Unless authorized by state laws, rules or regulations, the Institute will not release such information without a written consent form signed voluntarily by the person tested. Information on drug testing results will not be released unless such information or records are compelled by a court or a professional or occupational licensing board.

 

School Flexibility:

The Aveda Institute Columbus reserves the right to alter or amend any portion of this policy at any time without prior notice. The Institute reserves the right to alter or modify this policy in a given situation depending on the totality of the circumstances. Time periods stated herein for the performance of any act or provision of any notice by the Institute are for guidance only and failure of the Aveda Institute Columbus to strictly meet any time frame provided herein shall not preclude the Institute from taking any action provided herein. Under no circumstances shall failure to perform any act within the time frames herein excuse or relieve any student from his or her obligations, act to nullify any positive test, or relieve any student from the consequences of any positive test, or any other violation of this Policy.

VACCINATION POLICY

Vaccination Policy

Aveda Institute Columbus does not require vaccinations for admission into our programs. Anyone interested in getting more information about vaccinations should contact their local public health department or consult with their health care provider.
SEXUAL HARASSMENT POLICY

 Sexual Harassment Policy

1. Introduction

The Aveda Institute Columbus (the “Institute”) is committed to providing a working and educational environment for all students, faculty and staff that is free from sex discrimination, including sexual misconduct. Every member of the Institute community should be aware that the Institute is strongly opposed to sexual misconduct, and that such behavior is prohibited by state and federal laws.

As part of the Institute’s commitment to providing a working and learning environment free from sexual misconduct, this Policy shall be disseminated widely to the Institute community through publications, the Institute website, new employee orientations, student orientations, and other appropriate channels of communication. The Institute provides training to key staff members to enable the Institute to handle any allegations of sexual misconduct promptly and effectively. The Institute will respond quickly to all reports of sexual harassment, and will take appropriate action to prevent, to correct, and if necessary, to discipline behavior that violates this policy.

2. Scope of the Policy

This Policy governs sexual misconduct involving students that occurs on any Institute property or in connection with any Institute-sponsored program or event. This Policy applies to all students, employees, and third parties conducting business with the Institute, regardless of the person’s gender, gender identity, sexual orientation, age, race, nationality, class status, ability, religion or other protected status. The Institute encourages victims of sexual violence to talk to somebody about what happened – so victims can get the support they need, and so the Institute can respond appropriately. As further described in this Policy, the Institute will seek to respect a victim’s request for confidentiality to the extent possible, while remaining ever mindful of the victim’s well-being.

3. Prohibited Conduct

Sexual misconduct comprises a broad range of behaviors focused on sex that may or may not be sexual in nature. Any intercourse or other intentional sexual touching or activity without the other person’s consent is sexual assault, which is a form of sexual misconduct under this Policy. Sexual harassment, sexual exploitation, stalking, domestic violence, and dating violence are also forms of sexual misconduct. Intimidation for one of these purposes is sexual misconduct, as is retaliation following an incident of alleged sexual misconduct or attempted sexual misconduct. Misconduct can occur between strangers or acquaintances, or people who know each other well, including between people involved in an intimate or sexual relationship, can be committed by anyone regardless of gender identity, and can occur between people of the same or different sex or gender. This Policy prohibits all forms of sexual misconduct.

4. Options for Assistance Following an Incident of Sexual Misconduct

The Institute strongly encourages any victim of sexual misconduct to seek immediate assistance. Seeking prompt assistance may be important to ensure a victim’s physical safety or to obtain medical care. The Institute strongly advocates that a victim of sexual assault report the incident in a timely manner. Time is a critical factor for evidence collection and preservation.

Reporting Incidents of Sexual Misconduct.
Victims of sexual misconduct may file a report with the Columbus Police Department. Victims may also file a report with the Institute’s Title IX Coordinator. More information about reporting an incident of sexual misconduct can be found in Section 6 of this Policy, below.

The victim of the sexual assault may choose for the investigation to be pursued through the criminal justice system and the Institute’s disciplinary procedures. The Institute and the criminal justice system work independently from each other. Law enforcement officers do not determine whether a violation of this Policy has occurred. The Title IX Coordinator will guide the victim through the available options and support the victim in his or her decision.

Support Services Available.
Counseling, advocacy and support services are available for victims of sexual misconduct, whether or not a victim chooses to make an official report or participate in the Institute’s disciplinary or criminal process. Personal counseling offered by the Institute will be limited to initial crisis assessment and referral.

Sexual misconduct crisis and counseling options are available through a number of agencies located throughout the Columbus, Ohio State University and Franklin County communities, including:

  • The Sexual Assault Response Network of Central Ohio, Columbus, OH
    Hotline: 614-267-7020 Phone: 614-267-7020
  • The Ohio State University Medical Center – Rape/Domestic Violence: 614-293-8333
  • CHOICES Domestic Violence: 614-224-4663

The Institute’s Title IX Coordinator will work with all students affected by sexual misconduct to ensure their safety and support their well-being. This assistance may include providing accommodations to support or protect a student after an incident of sexual misconduct and while an investigation or disciplinary proceeding is pending. Such accommodations may include the ability to alter class schedules, withdraw from/retake a class without penalty, and access academic support (e.g., tutoring). The Institute may be able to provide additional interim measures to victims while an investigation is pending, such as no contact orders and changing the alleged perpetrator’s class schedule.

5. Title IX Coordinator

The Institute’s Title IX Coordinator is responsible for monitoring and overseeing the Institute’s compliance with Title IX and the prevention of sex harassment, sexual misconduct and discrimination. The Title IX Coordinator is:

  • Knowledgeable and trained in Institute policies and procedures and relevant state and federal laws;
  • Available to advise any individual, including a complainant, respondent, or a third party, about Institute and community resources and reporting options;
  • Available to provide assistance to any Institute employee regarding how to respond appropriately to a report of Title IX-related prohibited conduct and related retaliation;
  • Participates in ensuring the effective implementation of this Policy, including monitoring compliance with all procedural requirements, record keeping, and timeframes; and
  • Responsible for overseeing training, prevention, and education efforts and annual reviews of climate and culture.

Inquiries or concerns about Title IX may be referred to the Institute’s Title IX Coordinator:

Mr. Edward Stange, Director
1618 Neil Avenue, Columbus, Ohio 43201
phone 614-291-2421 ext. 1605
email: estange@ avedacolumbus.com

6. Reporting Policies and Protocols

The Aveda Institute strongly encourages all members of the Institute community to report information about any incident of sexual misconduct as soon as possible, whether the incident occurred on or off campus. Reports can be made either to the Institute and/or to law enforcement.

Reporting to the Institute
An incident of sexual misconduct may be reported directly to the Institute’s Title IX Coordinator. If the Institute’s Title IX Coordinator is the alleged perpetrator of the sexual misconduct, the report should be submitted to the Institute’s President. Reports may also be submitted via email at studentsupport@avedacolumbus.com. Filing a report with an Institute official will not obligate the victim to prosecute, nor will it subject the victim to scrutiny or judgmental opinions from officers.

An individual who has experienced an incident of sexual misconduct may report the incident at any time, regardless of how much time has elapsed since the incident occurred. The Institute is committed to supporting the rights of a person reporting an incident of sexual misconduct to make an informed choice among options and services available.

The Institute will respond to all reports in a manner that treats each individual with dignity and respect and will take prompt responsive action to end any misconduct, prevent its recurrence, and address its effects.

Reporting to Law Enforcement
An incident of sexual misconduct can be reported to law enforcement at any time, 24 hours a day/7 days a week, by calling 911. At the complainant’s request, the Institute will assist the complainant in contacting law enforcement. If the complainant decides to pursue the criminal process, the Institute will cooperate with law enforcement agencies to the extent permitted by law. A complainant has the option to decide whether or not to participate in any investigation conducted by law enforcement.
Filing a police report will:

  • Ensure that a victim of sexual assault receives the necessary medical treatment and tests;
  • Provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical/legal exam); and
  • Assure the victim has a referral to confidential counseling from counselors specifically trained in the area of sexual assault.

Reporting of Crimes & Annual Security Reports
Campus safety and security are important issues at the Aveda Institute. Our goal is to provide students with a safe environment in which to learn and to keep students, parents, and employees well informed about campus security. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, requires institutions of higher education to record and report certain information about campus safety, including the number of incidents of certain crimes on or near campus, some of which constitute sexual misconduct under this Policy.

Each year the Institute prepares this report to comply with the Clery Act. This report is prepared in cooperation with the local law enforcement agencies around our campus. Each year notification is made to all enrolled students and employees that provides the web site to access this report. Copies of the report may also be obtained in person from the Director of Education or by calling 614.291.2421 ex. 1605. All prospective employees may obtain a copy from the Director of Education or by contacting the Human Resources Coordinator at 513.576.9333.

Timely Warnings
In the event that a situation arises, either on or off campus, that, in the judgment of the Director of Education constitutes an ongoing or continuing threat, a campus wide “timely warning” will be issued. The warning will be issued through the most effective and efficient means available and may include instant messaging to students and Institute employees. Notices may also be posted in the common areas throughout the Institute. Anyone with information warranting a timely warning should report the circumstances to the Director of Education by phone at 614.291.2421 ex. 1605 or in person at the Institute.

Third-Party and Anonymous Reporting
In cases where sexual misconduct is reported to the Title IX Coordinator by someone other than the complainant (by an instructor, classmate or friend, for example), the Title IX Coordinator will promptly notify the complainant that a report has been received. This Policy and the Procedures will apply in the same manner as if the complainant had made the initial report. The Title IX Coordinator will make every effort to meet with the complainant to discuss available options and resources. Reports from an anonymous source will be treated in a similar fashion.

No Retaliation
The Institute prohibits retaliation against those who file a complaint or third-party report, or otherwise participate in the investigative and/or disciplinary process (e.g., as a witness). The Institute will take strong responsive action if retaliation occurs. Any incident of retaliation should be promptly reported to the Title IX Coordinator or the Institute’s Human Resources Coordinator.

Coordination With Drug Free School Policy
Students may be reluctant to report instances of sexual misconduct because they fear being disciplined pursuant to the Institute’s alcohol or drug policies. The Institute encourages students to report all instances of sexual misconduct and will take into consideration the importance of reporting sexual misconduct in addressing violations of the Institute’s alcohol and drug policies. This means that, whenever possible, the Institute will respond educationally rather than punitively to student alcohol or drug policy violations associated with reported sexual misconduct.

7. Institute Policy on Confidentiality

The Institute encourages victims of sexual misconduct to talk to somebody about what happened – so victims can get the support they need, and so the Institute can respond appropriately.

This policy is intended to make students aware of the various reporting and confidential disclosure options available to them – so they can make informed choices about where to turn should they become a victim of sexual misconduct. The Institute encourages victims to talk to someone identified in one or more of these groups.

Privileged and Confidential Communications – Professional & Pastoral Counselors
Professional, licensed counselors and pastoral counselors who provide mental-health counseling to members of the community (and including those who act in that role under the supervision of a licensed counselor) are not required to report any information about an incident to the Title IX coordinator without a victim’s permission. The Institute does not provide professional or pastoral counseling, but can assist a victim of sexual misconduct in obtaining support services from these groups or agencies.Contact information for these support organizations is listed in Section 4 of this Policy.
A victim who at first requests confidentiality may later decide to file a complaint with the school or report the incident to local law enforcement, and thus have the incident fully investigated.

NOTE: While these professional and pastoral counselors and advocates may maintain a victim’s confidentiality vis-à-vis the Institute, they may have reporting or other obligations under state law.

ALSO NOTE: If the Institute determines that the alleged perpetrator(s) pose a serious and immediate threat to the Institute community, the Institute’s Director of Education may be called upon to issue a timely warning to the community. Any such warning should not include any information that identifies the victim.

Reporting to Title IX Coordinator
When a victim tells the Title IX Coordinator about an incident of sexual misconduct, the victim has the right to expect the Institute to take immediate and appropriate steps to investigate what happened and to resolve the matter promptly and equitably.

To the extent possible, information reported to the Title IX Coordinator will be shared only with people responsible for handling the Institute’s response to the report. The Title IX Coordinator should not share information with law enforcement without the victim’s consent or unless the victim has also reported the incident to law enforcement.
Before a victim reveals any information to the Title IX Coordinator, the Coordinator should ensure that the victim understands the Coordinator’s reporting obligations – and, if the victim wants to maintain confidentiality, direct the victim to confidential resources. If the victim wants to tell the Title IX Coordinator what happened but also maintain confidentiality, the Coordinator should tell the victim that the Institute will consider the request, but cannot guarantee that the Institute will be able to honor it.

The Title IX Coordinator will not pressure a victim to request confidentiality, but will honor and support the victim’s wishes, including for the Institute to fully investigate an incident. By the same token, the Title IX Coordinator will not pressure a victim to make a full report if the victim is not ready to.

Requesting Confidentiality From the Institute: How the Institute Will Weigh the Request and Respond.
If a victim discloses an incident to the Title IX Coordinator but wishes to maintain confidentiality or requests that no investigation into a particular incident be conducted or disciplinary action taken, the Institute must weigh that request against the Institute’s obligation to provide a safe, non-discriminatory environment for all students, including the victim.
If the Institute honors the request for confidentiality, a victim must understand that the Institute’s ability to meaningfully investigate the incident and pursue disciplinary action against the alleged perpetrator(s) may be limited.

Although rare, there are times when the Institute may not be able to honor a victim’s request in order to provide a safe, non-discriminatory environment for all students.

The Title IX Coordinator will evaluate requests for confidentiality. When weighing a victim’s request for confidentiality or that no investigation or discipline be pursued, the Title IX Coordinator will consider a range of factors, including the following:

  • The increased risk that the alleged perpetrator will commit additional acts of sexual misconduct or other violence, such as:
    • whether there have been other sexual misconduct complaints about the same alleged perpetrator;
    • whether the alleged perpetrator has a history of arrests or records from a prior school indicating a history of violence;
    • whether the alleged perpetrator threatened further sexual misconduct or other violence against the victim or others;
    • whether the sexual misconduct was committed by multiple perpetrators;
  • Whether the sexual misconduct was perpetrated with a weapon;
  • Whether the victim is a minor;
  • Whether the Institute possesses other means to obtain relevant evidence of the sexual
    misconduct (e.g., security cameras or personnel, physical evidence);
  • Whether the victim’s report reveals a pattern of perpetration (e.g., via illicit use of drugs
    or alcohol) at a given location or by a particular group.

The presence of one or more of these factors could lead the Institute to investigate and, if appropriate, pursue disciplinary action. If none of these factors is present, the Institute will likely respect the victim’s request for confidentiality.

If the Institute determines that it cannot maintain a victim’s confidentiality, the Institute will inform the victim prior to starting an investigation and will, to the extent possible, only share information with people responsible for handling the Institute’s response.

The Institute will remain ever mindful of the victim’s well-being, and will take ongoing steps to protect the victim from retaliation or harm and work with the victim to create a safety plan. Retaliation against the victim, whether by students or Institute employees, will not be tolerated. The Institute will also:

  • Assist the victim in accessing other available victim advocacy, academic support, counseling, disability, health or mental health services, and legal assistance;
  • Provide other security and support, which could include issuing a no-contact order, helping arrange a change of course schedules (including for the alleged perpetrator pending the outcome of an investigation) or adjustments for assignments or tests; and
  • Inform the victim of the right to report a crime to local law enforcement – and provide the victim with assistance if the victim wishes to do so.

The Institute may not require a victim to participate in any investigation or disciplinary proceeding.

Because the Institute is under a continuing obligation to address the issue of sexual violence campus-wide, reports of sexual violence (including non-identifying reports) will also prompt the Institute to consider broader remedial action – such as increased monitoring, supervision or security at locations where the reported sexual violence occurred; increasing education and prevention efforts, including to targeted population groups; conducting climate assessments/ victimization surveys; and/or revisiting its policies and practices.

If the Institute determines that it can respect a victim’s request for confidentiality, the Institute will also take immediate action as necessary to protect and assist the victim.

Miscellaneous

Take Back the Night and other public awareness events. Public awareness events such as “Take Back the Night,” the Clothesline Project, candlelight vigils, protests, “survivor speak outs” or other forums in which students disclose incidents of sexual violence, are not considered notice to the Institute of sexual violence for purposes of triggering its obligation to investigate any particular incident(s). Such events may, however, inform the need for campus-wide education and prevention efforts.

Off-campus Counselors and Advocates. Off-campus counselors, advocates, and health care providers will also generally maintain confidentiality and not share information with the Institute unless the victim requests the disclosure and signs a consent or waiver form. Contact information for these off-campus resources can be found in Section 4 of this Policy.

8. Investigation Procedures and Protocols

The Institute’s Human Resources Coordinator oversees the Institute’s investigation, response to, and resolution of all reports of prohibited sexual misconduct, and of related retaliation, involving students, faculty, and staff.

Notice of Investigation
The Human Resources Coordinator will inform the complainant before starting an investigation. The complainant may request that an investigation not be undertaken. The Human Resources Coordinator will consider such a request in light of the Institute’s commitment to provide a safe and non-discriminatory environment for all students. If the Human Resources Coordinator determines not to investigate, she will notify the complainant in writing, including that the determination was made at the complainant’s request. At the complainant’s request, the Human Resources Coordinator will also notify the respondent in writing, including that the complainant asked the Institute not to investigate.

The Human Resources Coordinator will direct the complainant, respondent, witnesses and other interested individuals to preserve any relevant evidence.

If an investigation proceeds, the Institute will notify the respondent in writing that a report has been filed. The notice will describe the allegations in the report. The complainant and respondent will be given the opportunity to meet separately with the Human Resources Coordinator to review the Policy and these Procedures.

Investigation Process
The Institute’s process for responding to, investigating and adjudicating sexual misconduct reports will continue during any law enforcement proceeding. The Human Resources Coordinator may need to temporarily delay an investigation while the police are gathering evidence but will resume the investigation after learning that the police department has completed its evidence-gathering and will generally not wait for the conclusion of any related criminal proceeding.

The Human Resources Coordinator will interview the complainant, respondent and any witnesses. The Human Resources Coordinator will also gather pertinent documentary materials (if any) and other information.

Investigation Report
The Human Resources Coordinator will prepare a report detailing the relevant content from the interviews and the documentation gathered. The report will include the assessment of individual credibility and recommended findings of responsibility.

The respondent and complainant will each have the opportunity to review a copy of the investigative report and any other information that will be used during the disciplinary proceedings. The names and other identifying information of other students will be redacted from such materials in accordance with the Family Educational Rights and Privacy Act (FERPA), except to the extent that doing so would interfere with the purpose of Title IX to eliminate sex-based discrimination. The Title IX Coordinator will supervise this review and ensure that reasonable time is afforded for review prior to the hearing.

Time Frame for Investigation
Consistent with the goal to maximize educational opportunities and minimize the disruptive nature of the investigation and resolution, the Title IX Coordinator seeks to resolve all reports in a timely manner. In general, an Investigation may last up to 30 days, from receipt of written notice from the complainant of the intent to proceed with an investigation. Adjudication will generally take up to 30 days from the date the investigative report is provided to both the complainant and the respondent. The Title IX Coordinator may set reasonable time frames for required actions under the Policy. Those time frames may be extended for good cause as necessary to ensure the integrity and completeness of the investigation, comply with a request by external law enforcement, accommodate the availability of witnesses, accommodate delays by the parties, account for Institute breaks or vacations, or address other legitimate reasons, including the complexity of the investigation (including the number of witnesses and volume of information provided by the parties) and the severity and extent of the alleged conduct. Any extension of the timeframes, and the reason for the extension, will be shared with the parties in writing. Best efforts will be made to complete the process in a timely manner by balancing principles of thoroughness and fundamental fairness with promptness.

Where necessary, the Institute will take immediate steps to protect complainants pending the final outcome of an investigation, including academic accommodations and other interim measures. These steps may include the ability to change class schedules; withdraw from/retake a class without penalty; access academic support such as tutoring; issue no contact orders; and change the alleged perpetrator’s class schedule.

Impact of Victim’s Confidentiality Request
A victim’s request for confidentiality will likely limit the Institute’s ability to investigate a particular matter. The Institute may take steps to limit the effects of the alleged sexual misconduct and prevent its recurrence without initiating formal action against the alleged perpetrator or revealing the identity of the student complainant. Examples include: providing increased monitoring, supervision, or security at locations or activities where the misconduct occurred; providing training and education materials for students and employees; revising and publicizing the Institute’s policies on sexual misconduct; and conducting climate surveys regarding sexual misconduct.

Voluntary Resolution
Voluntary resolution, when selected by the complainant and deemed appropriate by the Title IX Coordinator, is a path designed to eliminate the conduct at issue, prevent its recurrence, and remedy its effects in a manner that meets the expressed preference of the complainant and the safety and welfare of the Institute community. Voluntary resolution is not appropriate for all forms of conduct under the Policy.

The Institute retains the discretion to determine, when selected by the complainant, which cases are appropriate for voluntary resolution. If a complainant requests voluntary resolution, and the Title IX Coordinator concludes that voluntary resolution is appropriate, then the Title IX Coordinator will take appropriate action by imposing remedies designed to maximize the complainant’s access to all employment, educational, and extracurricular opportunities and benefits at the Institute and to eliminate a potential hostile environment. A complainant may request and decide to pursue voluntary resolution at any time. In those cases in which the voluntary resolution involves either the notification to or participation by the respondent, it is the respondent’s decision whether to accept voluntary resolution.

Voluntary resolution may include: conducting targeted or broad- based educational programming or training for relevant individuals or groups; providing increased monitoring, supervision, or security at locations or activities where the misconduct occurred; facilitating a meeting with the respondent with the complainant present (in cases that do not involve sexual assault); and any other remedy that can be tailored to the involved individuals to achieve the goals of the Policy. In some forms of voluntary resolution, the remedies imposed will focus on supporting the complainant with no participation or involvement by the respondent. In other forms of voluntary resolution, the respondent may agree to participate. Depending on the type of remedy used, it may be possible for a complainant to maintain anonymity.

Voluntary resolution may also include restorative principles that are designed to allow a respondent to accept responsibility for misconduct and acknowledge harm to the complainant or to the Institute community. Restorative models will be used only with the consent of both parties, and following a determination by the Title IX Coordinator that the matter is appropriate for a restorative approach.

The Institute will not compel a complainant to engage in mediation, to confront directly the respondent, or to participate in any particular form of informal resolution. Mediation, even if voluntary, is never appropriate in sexual assault cases and will not be used in such cases. As the title implies, participation in voluntary resolution is a choice, and either party can request to end this manner of resolution and pursue an investigation and adjudication at any time, including if voluntary resolution is unsuccessful at resolving the report. Similarly, a complainant can request to end an investigation and pursue voluntary resolution at any time.

The time frame for completion of voluntary resolution may vary, but the Institute will seek to complete the process within 15 days of the complainant’s request.

9. Grievance/Adjudication Procedures

Hearing Panel
If voluntary resolution is not available, the Institute will convene a hearing panel following the end of the investigation. The hearing panel determines whether the respondent is responsible or not responsible for a violation of the Policy. If the respondent is determined to be responsible, the matter proceeds to the sanctions stage.

The hearing panel will generally include the Title IX Coordinator and two additional members who will be individuals associated with the Institute. These additional hearing panel members may include administrators, officers, lawyers or other individuals with relevant experience and special training. Panel members may participate remotely so long as the hearing room is equipped with telephone equipment that allows the panel member to hear all the participants and to be heard by all the participants throughout the hearing proceedings. All panelists will receive training from experts in the field at least once a year. In addition to training on how the adjudicatory process works, the training will include specific instruction about how to approach students about sensitive issues that may arise in the context of sexual misconduct. The complainant and respondent will be informed of the panel’s membership before the hearing process begins.

Written Submissions
Both the complainant and respondent will have the opportunity to submit written responses to the investigation report and other relevant information to the hearing panel. Each of the complainant and respondent will have the opportunity to review any written submissions by the other. The hearing panel may set reasonable parameters for these written submissions. The hearing panel will review the investigation report and written submissions.

Hearing Procedures
The Title IX Coordinator will, whenever possible, give the complainant and respondent at least five days’ advance notice of the hearing. The Title IX Coordinator will arrange to hold the hearing at an off-campus location. The hearing is a closed proceeding, meaning that no one other than the panel members, the complainant and respondent, their respective advisors, witnesses (when called), and necessary Institute personnel may be present during the proceeding. The Professional Development Office will work with Institute staff so that any student whose presence is required may participate in the hearing.

In general, hearings will proceed as follows:

  • The Title IX Coordinator may set reasonable time limits for any part of the hearing. Each of the complainant and respondent will have the opportunity to present witnesses and other information consistent with the Policy and these Procedures. The panel may determine the relevance of, place restrictions on, or exclude any witnesses or information. When the complainant and respondent are not able to be present for the hearing panel, arrangements will be made for participation via alternate means.
  • In cases where either the complainant or respondent opts not to participate in the hearing, the panel may still hear from the other.
  • Additional hearing rules include:
    • Questioning. Only the panel may ask questions of the complainant and respondent and any witnesses. Both the complainant and respondent will have the opportunity to suggest questions of the other and of witnesses by submitting suggested questions to the panel in writing. The panel may revise or not ask any or all submitted questions.
    • Information Regarding Romantic or Sexual History. The panel will not consider the romantic or sexual history of either the complainant or respondent in cases involving allegations of sexual misconduct, except for testimony offered by one or the other about the complainant’s and respondent’s shared sexual history that the panel deems relevant. If such information is offered by the complainant or respondent, the other has the right to respond. The existence of a prior consensual dating or sexual relationship between the complainant and respondent by itself does not support an inference of consent to alleged sexual misconduct.
    • Prior Conduct Violations. The hearing panel will not consider the respondent’s prior conduct violations, unless the Human Resources Coordinator provided that information to the hearing panel because the respondent was previously found to be responsible, and the previous incident was substantially similar to the present allegation(s) and/or the information indicates a pattern of behavior by the respondent.

The Institute will keep an audio recording of the hearing for the use of the panel, for sanctioning, and for purposes of appeal. The panelists may request a transcript of the recording. Cell phones and recording devices may not be used in the hearing room(s) unless approved by the panel in advance.

Panel Determinations/Standard of Proof
The panel will use “preponderance of the evidence” as the standard of proof to determine whether a violation of the Policy occurred. Preponderance of the evidence means that a panel must be convinced based on the information it considers that the respondent was more likely than not to have engaged in the conduct at issue in order to find the respondent responsible for violating the Policy.

The panel will find a student responsible, or not responsible, based on a majority vote. The panel will generally render a decision within 10 days after the conclusion of a hearing. The panel’s decision will include an explanation of the basis for the decision.

If the panel finds the respondent responsible, the matter will proceed to the sanctions stage.

10. Sanctions and Other Remedies

The Title IX Coordinator, with the advice and counsel of the other hearing panel members, shall be responsible for imposing sanctions that are:

  • Fair and appropriate given the facts of the particular case;
  • Consistent with the Institute’s handling of similar cases;
  • Adequate to protect the safety of the campus community; and
  • Reflective of the seriousness of sexual misconduct.

The Title IX Coordinator will consider relevant factors, including if applicable: (1) the specific sexual misconduct at issue (such as penetration, touching under clothing, touching over clothing, unauthorized recording, etc.); (2) the circumstances accompanying the lack of consent (such as force, threat, coercion, intentional incapacitation, etc.); (3) the respondent’s state of mind (intentional, knowing, bias-motivated, reckless, negligent, etc.); (4) the impact of the offense on the complainant; (5) the respondent’s prior disciplinary history; (6) the safety of the Institute community; and (7) the respondent’s conduct during the disciplinary process.

The Title IX Coordinator will render a sanctioning decision within five days following the receipt of the panel’s determination. The sanctioning decision will be communicated in writing to the complainant and the respondent.

The Institute may impose any one or more of the following sanctions on a student determined to have violated the Policy:

  • Reprimand/warning
  • Changing the respondent’s academic schedule
  • Disciplinary probation
  • Restricting access to Institute facilities or activities
  • Community service
  • Issuing a “no contact” order to the respondent or requiring that such an order remain in place
  • Dismissal or restriction from Institute employment
  • Suspension (limited time or indefinite)
  • Expulsion

In addition to any other sanction (except where the sanction is expulsion), the Institute will require any student determined to be responsible for a violation of the Policy to receive appropriate education and/or training related to the sexual misconduct violation at issue. The Institute may also recommend counseling or other support services for the student.

Whatever the outcome of the hearing process, a complainant may request ongoing or additional accommodations and the Title IX Coordinator will determine whether such measures are appropriate. Potential ongoing accommodations include:

  • Providing an escort for the complainant
  • Changing the complainant’s academic schedule
  • Allowing the complainant to withdraw from or retake a class without penalty
  • Providing access to tutoring or other academic support, such as extra time to complete or re-take a class

The Institute may also determine that additional measures are appropriate to respond to the effects of the incident on the Institute community. Additional responses for the benefit of the Institute community may include:

  • Increased monitoring, supervision, or security at locations or activities where the misconduct occurred
  • Additional training and educational materials for students and employees
  • Revision of the Institute’s policies relating to sexual misconduct
  • Climate surveys regarding sexual misconduct

11. Appeals

Either the respondent or the complainant or both may appeal the determination of the hearing panel and/or the sanctions. Appeals are decided by the President of the Institute. The three grounds for appeal are:

  1. A procedural error affecting the determination or sanction;
  2. New information that was not available at the time of the investigation or hearing and that may change the determination or sanction; and
  3. Excessiveness or insufficiency of the sanction.

Disagreement with the finding or sanctions is not, by itself, grounds for appeals.

The appealing student must submit the appeal in writing to the President of the Institute within five days after receiving the sanctioning notice. If either the complainant or respondent submits an appeal, the Title IX Coordinator will notify the other that an appeal has been filed and the grounds of the appeal. The non-appealing student may submit a written response within five days after notice of an appeal.

If the President concludes that a change in the hearing panel’s determination is warranted, the President may enter a revised determination, reconvene the panel to reconsider the determination, or return the matter for additional investigation. After consultation with the Title IX Coordinator, the President may also change the sanction. If both the complainant and respondent appeal, the appeals will be considered concurrently.

The President will notify the complainant and respondent of the final decision in writing. Appeals decisions will be rendered within 15 days after the receipt of the written appeal. All appeal decisions are final.

12. Records Disclosure

Disciplinary proceedings conducted by the Institute are subject to the Family Educational Records and Privacy Act (FERPA), a federal law governing the privacy of student information. FERPA generally limits disclosure of student information outside the Institute without the student’s consent, but it does provide for release of student disciplinary information without a student’s consent in certain circumstances.

Any information gathered in the course of an investigation may be subpoenaed by law enforcement authorities as part of a parallel investigation into the same conduct, or required to be produced through other compulsory legal process.

Additional information about FERPA can be found on the Institute’s website at www.avedacolumbus.com/consumer-information.

13. Education and Prevention Programs

The Institute is committed to offering educational programs to promote awareness and prevention of Prohibited Conduct. Educational programs include an overview of the Institute’s policies and procedures; relevant definitions, including prohibited conduct; discussion of the impact of alcohol and illegal drug use; consent; safe and positive options for bystander intervention; review of resources and reporting options available for students, faculty, and staff; and information about risk reduction. Incoming students and new employees will receive primary prevention and awareness programming as part of their orientation. The Title IX Coordinator maintains an education and prevention calendar and tailors programming to campus needs and climate.

As part of the Institute’s commitment to provide an educational and work environment free from Prohibited Conduct, this Policy will be disseminated widely to the Institute community through e-mail communication, publications, websites, new employee orientations, student orientations, and other appropriate channels of communication.

The Title IX Coordinator, hearing panel members, and anyone else who is involved in responding to, investigating, or adjudicating sexual misconduct will receive annual training from experts in the field. In addition to training on how the adjudicatory process works, the training will include specific instruction about how to approach students about sensitive issues that may arise in the context of sexual misconduct.

14. Amendments

The Institute may amend the Policy or the Procedures from time to time. Nothing in the Policy or Procedures shall affect the inherent authority of the Institute to take such actions as it deems appropriate to further the educational mission or to protect the safety and security of the Institute community.

Aveda Institute Columbus
Sexual Misconduct Policy

Definitions of Key Terms

  • Sexual Harassment – Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s education or employment, (ii) submission to or rejection of such conduct by an individual is used as the basis for education or employment decisions affecting such individuals, or (iii) such conduct has the purpose or effect of unreasonably interfering with an individual’s school or work performance or creating an intimidating, hostile, or offensive educational or working environment.
    • Hostile Environment Caused By Sexual Harassment – refers to a situation where students and/or employees are subject to a pattern of exposure to unwanted sexual behavior that is so severe, persistent, or pervasive that it alters the conditions of education, employment, or participation in an Institute program or activity, thereby creating an environment that a reasonable person in similar circumstances and with similar identities would find hostile, intimidating, or abusive. An isolated incident, unless sufficiently severe, does not amount to a hostile environment caused by sexual harassment.
    • Quid Pro Quo Harassment – refers to a situation where students and/or employees are subject to unwanted sexual behavior where submission or rejection of such conduct is used, explicitly or implicitly, as the basis for decisions affecting an individual’s education, employment, or participation in an Institute program or activity.
  • Sexual Assault – is any unwanted physical contact of a sexual nature that occurs either without the consent of each participant or when a participant is unable to give consent freely. Sexual assault can occur either forcibly and/or against a person’s will, or when a person is unable to give consent freely. Non-consensual sexual intercourse is any form of sexual intercourse (vaginal, anal or oral) with any object without consent. Non-consensual sexual contact is any intentional sexual touching, however slight, with any object without a person’s consent.
  • Domestic Violence – A felony or misdemeanor crime of violence committed (i) by a current or former spouse or intimate partner of the victim; (ii) by a person with whom the victim shares a child in common; (iii) by a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner; (iv) by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred, or (v) by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.
  • Dating Violence – Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. For the purpose of this definition dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse. Dating violence does not include acts covered under the definition of domestic violence.
  • Sexual Exploitation – sexual misconduct that occurs when a person takes unjust or abusive sexual advantage of another for his or her own advantage or benefit or for the benefit or advantage of anyone other than the exploited party; and that behavior does not otherwise constitute sexual assault.  Examples of sexual exploitation include, but are not limited to, videotaping or photographing of any type (web-cam, camera, Internet exposure, etc.) without knowledge and consent of all persons; prostituting another person; knowingly transmitting HIV or a sexually transmitted disease to an unknowing person or to a person who has not consented to the risk; or inducing incapacitation with the intent to commit sexual assault, without regard to whether sexual activity actually takes place.
  • Stalking – Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others, or suffer substantial emotional distress. Course of conduct means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property. Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling. Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.
  • Retaliation – means any adverse action, or attempted adverse action, against an individual or group of individuals because of their participation in any manner in an investigation, proceeding, or hearing under this Policy.
  • Intimidation – To unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack.
  • Consent is a voluntary agreement to engage in sexual activity.
    • Past consent does not imply future consent.
    • Silence or an absence of resistance does not imply consent.
    • Consent to engage in sexual activity with one person does not imply consent to engage in sexual activity with another.
    • Consent can be withdrawn at any time.
    • Coercion, force, or threat of either invalidates consent.
  • Someone who is incapacitated cannot consent. Incapacitation refers to a situation in which a person is not capable of providing consent because the person lacks the ability to understand her or his decision. This situation may occur due to the use of drugs or alcohol, when a person is asleep or unconscious, or because of an intellectual or other disability that prevents the student from having the capacity to give consent.
  • Complainant – means the person making the allegation(s) of sexual misconduct.
  • Respondent – means the person alleged to have committed sexual misconduct.
CAMPUS CRIME AND SAFETY REPORT

STUDENT FINANCIAL ASSISTANCE

FEDERAL, STATE AND INSTITUTIONAL PROGRAMS
PENALTIES FOR DRUG LAW VIOLATION

Penalties for Drug Law Violation

Any student that receives a conviction for any offense, during a period of enrollment for which the student was receiving Title IV, HEA program funds, under any federal or state law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan, or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)).
CODE OF CONDUCT FOR EDUCATIONAL LOANS

Code of Conduct for Educational Loans

Title IV Aid – School Code of Conduct Policy

The Aveda Institute Columbus (AIC) strives to educate, counsel, and provide financial resources to all students so that they may achieve their higher-learning goals to be prepared for careers in the fields of cosmetology, esthiology and nail esthetics.

In compliance with the federal law, AIC officers, employees, and agents shall maintain exemplary standards of professional conduct in all aspects of carrying out his or her responsibilities, including all dealings with any entities involved in any manner in student financial aid, regardless of whether such entities are involved in a government sponsored, subsidized, or regulated activity.

Any AIC officers, employees and agents shall refrain from:

  1. Entering into any revenue-sharing arrangements with any lender.
  2. Soliciting or accepting any gift from a lender, guarantor, or servicer of education loans. For purposes of this prohibition, the term “gift” means any gratuity, favor, discount, entertainment, hospitality, loan, or other item having a monetary value of more than a de minimus amount.
  3. Accepting from any lender or affiliate of any lender any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
  4. Assigning, through award packaging or other methods, the borrower’s loan to a particular lender; or refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender or guaranty agency.
  5. Requesting or accepting from any lender any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to students in exchange for the institution providing concessions or promises regarding providing the lender with specified number of loans, volume, or a preferred lender arrangement for such loans.
  6. Requesting or accepting from any lender any assistance with call center staffing or financial aid office staffing.
  7. Receiving anything of value from the lender, guarantor, or group of lenders or guarantors for any employee who is employed in the financial aid office, or who otherwise has responsibilities with respect to education loans or other student financial aid, and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, except that the employee may be reimbursed for reasonable expenses incurred in serving on such advisory board, commission, or group.

Any AIC officers, employees or agents pledges to diligently:

  1. Help students seek, obtain, and make the best use of all financial resources available and provide services that do not discriminate on the basis of race, religion, color, financial status, sex, ethnic origin, age, veteran status or sexual orientation.
  2. Respect and protect the confidentiality the students records and of the economic circumstances of the student and student’s family. Information will be released only on the written consent of the student and/or student’s family, and all policies and procedures shall protect the student’s right of privacy.
  3. Commit to the highest level of ethical behavior and refrain from conflict of interest or the perception thereof.

STUDENT OUTCOMES

GAINFUL EMPLOYMENT DISCLOSURES
RETENTION AND GRADUATION RATES
VOTER REGISTRATION

Voter Registration

Ohio voter registration forms are available upon request in the financial aid office.Forms for registering to vote in Ohio may be found online on the Ohio Secretary of State’s website: http://www.sos.state.oh.us/sos/elections/Voters/register.aspx

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